Hospice New Zealand

Call for abstracts

A very important part of the Conference programme are the concurrent sessions, which showcase the work and knowledge of a range of speakers in variety of formats and session types. 

If you are interested in putting yourself and your work forward to be a potential speaker at Conference 2018, you will need to submit an abstract for the committee to consider. It is a very straight forward process - and we have provided the guidelines below to make submitting an abstract as easy as possible. 

If this is your for some information designed specifically for you. 


Closing date of Abstract Submission – Tuesday 03 April 2018
Notification of Acceptance – Friday 27 April 2018



We invite abstracts reflecting the theme of the conference Fostering Resilience - Mauri Ora

in the following categories:

  • Care of Older People
  • Carers
  • Community Practice
  • Education
  • Grief / Bereavement
  • Innovation Funding Project
  • New initiatives
  • Non-cancer
  • Paediatrics
  • Pharmacy
  • Quality and Innovation
  • Spirituality
  • Symptom Management 
  • Workforce / Volunteers

Presentations Types

To encourage more people to present in a way they feel comfortable, we have included different presentation style this year, alongside oral and poster presentations:

Oral presentations 

This is a traditional presentation, which may be supported with audio visual aids. Oral presentations will be allocated 20 minutes to present followed by 10 minutes for discussion and questions.


Pechakucha is a style of presentation where participants are given six minutes and 40 seconds to speak on a subject accompanied by 20 slides. Each slide is displayed for 20 seconds, and slides are automatically advanced.

Brilliant Idea

This is an invitation to provide a snappy presentation on an idea you would like to share. It can be something innovative you have invented, a new twist on the tried and true, or a technique from the past whose time has come to be resurrected. Brilliant ideas are strictly limited to 5 minutes.


This is an activity-based interactive session. It may be supported with visual materials, activities and handouts. Workshops will be allocated 60 minutes.

Informal exchange

Presenters deliver content in an informal and interactive exchange, inviting conversation with the delegates within a 30-minute timeframe. In keeping with the conversation theme, no PowerPoint or audio-visual aids will be used in this presentation type. (printed material can be provided). Presenters may be asked to deliver their content more than once with different sets of delegates.

Posters are especially effective for information that can be presented visually (eg: photos, charts, graphs, tables). Poster Guidelines will be provided at time of acceptance.

Format for Abstracts

Title – In bold
Insert blank line

Author(s) first and last names (please also identify the presenting author/s in bold), with superscript number referring to the Origin of the author(s) in the next lines
Insert blank line

Origin (Organisation, City and Country (if outside of New Zealand)
Insert blank line

Insert Abstract Text:

•    Microsoft Word document
•    File named with the following format: SMITH_Linda.docx
•    Arial, 12 point
•    Maximum of 250 words
•    Single spacing without justified margins
•    At the end of the abstract, insert one blank line and provide a short biography (maximum 50 words in total) on all presenting authors

Click here to see an example of an abstract

Criteria for Evaluating Abstracts

  • All abstracts are subject to review by the Programme Committee.
  • In evaluating the abstract the reviewers will be mindful of the following criteria: 
  • Abstracts are in plain language, free of specialist jargon, unless it is clearly appropriate
  • The degree to which the substance for the abstract contributes to the conference theme(s)
  • Innovation and originality or application of existing ideas in a ways that provide new insights and progress the field 

Conditions of Submission

  • Late submissions will not be accepted. 
  • The Programme Committee will review all abstracts and may contact authors or their nominated referees as part of the review process. 
  • A condition of acceptance is that at least one author presents at the conference. 
  • Presenters must register to attend for at least a day of the conference. They are responsible for their own travel, accommodation and registration expenses. Similarly, no speaker fee is paid to authors or presenters.

It is the responsibility of the submitting author to ensure the accuracy of the content, spelling, grammar and formatting of the abstract, as it will be published as it is submitted.

By submitting an abstract you also grant the Committee permission to publish the abstract in the Conference proceedings in hard copy and/or electronic format.

Post conference, your final presentation will be uploaded to the conference website (with a privacy setting), allowing only conference delegates to view for a period of three months.  If you would prefer your presentation not to be uploaded, please advise the conference managers via email - [email protected]  

If you are having troubles submitting your abstract, then please contact the conference managers on 03 332 4537 or email your submission to [email protected]



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